Executive Director Posting

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POSITION:

Executive Director of the Arts Council of the Central Okanagan

ORGANIZATION:

Arts Council of the Central Okanagan

The Arts Council of the Central Okanagan (ARTSCO) is a charitable organization that serves the Central Okanagan’s artistic community and fuels the creative economy through advocacy, empowerment, and partnership.

DEADLINE:

Sunday, October 6, 2019 @ 11:59 PM PST.

JOB DESCRIPTION:

Reporting directly to the the ARTSCO board of directors, the Executive Director (ED) is responsible for executing the overall vision and management of ARTSCO. The ED is responsible for steering the organization by identifying and ensuring the achievement of both short and long-term artistic and organizational strategic goals and priorities. The ED oversees artistic programming and planning, while ensuring the continued vitality, excellence, profile and financial viability of ARTSCO.

This is a salaried position: $28.00/hour for an average of 10-20 hours/week. Further hours and/or remuneration are possible depending on experience level and fundraising ability.

Work location is flexible with a portion of hours required to be performed onsite at the ARTSCO office (located in the Rotary Centre for the Arts in the Kelowna Cultural District).

GENERAL ADMINISTRATION:

  • Administer, recruit and oversee volunteer and/or paid personnel
  • Manage and maintain all functions of the ARTSCO office are maintained
  • Act as a liaison and spokesperson for ARTSCO
  • Maintain database records, such as policy files and director lists
  • Maintain contracts and leases
  • Collaborate with chairpersons of committees i.e. Finance, Fundraising, Membership, Okanagan Arts Awards, etc.
  • Support annual review of the constitution and policy developments or revisions prior to the Annual General Meeting
  • Represent ARTSCO at various community functions as identified by the board and relevant to the vision and mission of ARTSCO
  • Monitor ARTSCO programming activities
  • Prepare agendas and reports for board meetings and other meetings as required 
  • Oversee and distribute minutes to the board of directors
  • Maintain ARTSCO’s registered charity status and ensure ongoing compliance with federal and provincial filing requirements

FINANCE:

  • Maintain accurate financial reports 
  • Assist the treasurer in preparation of monthly statements
  • Assist the treasurer in the preparation of project and operating budgets
  • Assist in the preparation for the annual audit or accounting review
  • Act as a signing officer
  • Ensure all necessary tax and government reports are filed accurately and on time

FUND DEVELOPMENT

  • Prepare board-directed grant applications (support for applications may be outsourced to an expert third party representative approved by the board)
  • Research grants and other fund development opportunities
  • Actively recruit new ARTSCO members
  • Work with the board of directors to create/maintain a fund development policy including annual goals
  • Keep current with and propose/source relevant grants and other funding opportunities

COMMUNICATIONS

  • Remain current in the arts community, locally and beyond, and advocate for ARTSCO
  • Liaise with all government agencies, authorities or art agencies as appropriate
  • Maintain website to ensure current and relevant Information
  • Create and maintain communication plan
  • Consult with cultural stakeholders

PLANNING / PROGRAMMING

  • Monitor and support program activities to ensure they align with approved strategic priorities, plan and budget established and approved by the board of directors
  • Initiate new programming / improvements to current programming, in alignment with ARTSCO mission and mandate
  • Various other services as are reasonably requested by ARTSCO, or to be reasonably inferred.

  QUALIFICATIONS AND EXPERIENCE:

  • post secondary education is preferred
  • 3+ years experience in managing financials including complex budgets is required
  • 3+ years experience in a management role 
  • 3+ years experience in people management 
  • 3+ years experience working/engagement in a cultural capacity is preferred
  • Experience working within charity and knowledge of tax requirements for charitable organizations
  • advanced project management experience an asset

KNOWLEDGE, ABILITIES AND SKILLS:

  • Highly organised with strong administrative and financial management skills
  • Excellent written and verbal communication skills
  • Experience with the grant applications
  • Experience managing branding, marketing and advertising
  • Excellent computer literacy including in-depth and demonstrable knowledge of Microsoft Office Suite and Quickbooks
  • Experience with event planning
  • Ability to adapt to an on-demand work environment that requires flexibility and versatility, including availability on occasional evenings and weekends

HOW TO APPLY:

Should you be interested in learning more about this unique leadership opportunity, please forward your resume, a letter of introduction and the names and contact information for two references, in confidence, to the email address below.

Email to [email protected]